Templates

Choose “Templates” in the settings menu to see the Templates page.

The templates in the HR application are primarily used for sending emails, except for the privacy policy template, which is used as text on the Recruitment Portal.

You can customize the default templates by overwriting them with new ones. The new templates will then be used instead of the default ones.

NOTE: When overwriting the default templates, one should be familiar with html

Supported templates

Below are the currently supported templates in Totalview HR:

Template	Description
ApplicationDeletionNotice	The email template that is sent out to vacancy applicants to notify them that their application will be deleted unless action is taken by the applicant
BaseTemplate	The base email template that wraps around the other email templates
BlankTemplate	A plain email template that includes some basic information, such as the name of the sender and receiver, company name, contact number, etc.
CommiteeMemberVacancyApplicationSentTemplate	The email template that is sent out to vacancy committee members when an applicant has applied to the vacancy the member is a part of
PolicyTemplate	The privacy policy template text that is shown on the Recruitment Portal when applying for a vacancy
VacancyApplicationSentTemplate	The email template that is sent out to vacancy applicants when applying
VacancyInterviewTemplate	The email template that is sent out to vacancy applicants when they have been invited to the interview process
VacancyJobAcceptedTemplate	The email template that is sent out to vacancy applicants when they have been accepted for the job offer
VacancyNoEmployeeSetTemplate	The email template that is sent out to vacancy applicants when the vacancy finishes with no applicants hired
VacancyRejectionTemplate	The email template that is sent out to vacancy applicants when they have been rejected for the job offer
VacancyTestTemplate	The email template that is sent out to vacancy applicants when they have been invited to the test process
VacancyVoluntaryApplicationSentTemplate	The email template that is sent out to vacancy applicants when applying for a voluntary vacancy

Supported attributes

Below are the currently supported dynamic attributes used in the templates, along with the templates they can be used for:

Attribute	Description	ApplicationDeletionNotice	BaseTemplate	BlankTemplate	CommiteeMemberVacancyApplicationSentTemplate	PolicyTemplate	VacancyApplicationSentTemplate	VacancyInterviewTemplate	VacancyJobAcceptedTemplate	VacancyNoEmployeeSetTemplate	VacancyRejectionTemplate	VacancyTestTemplate	VacancyVoluntaryApplicationSentTemplate
@FirstName@	First name of the applicant taken from the application received	✓		✓	✓		✓	✓	✓	✓	✓	✓	✓
@JobName@	The name of the job of the vacancy				✓		✓	✓	✓	✓	✓	✓	✓
@ContactFullName@	The full name of the contact person from the company	✓		✓			✓	✓	✓	✓	✓	✓	✓
@ContactEmail@	The email of the contact person from the company	✓		✓			✓	✓	✓	✓	✓	✓	✓
@ContactTelephone@	The telephone number of the contact person from the company	✓		✓			✓	✓	✓	✓	✓	✓	✓
@CompanyName@	The name of the company	✓		✓		✓	✓	✓	✓	✓	✓	✓	✓
@CompanyLogo@	The logo of the company	✓		✓			✓	✓	✓	✓	✓	✓	✓
@TestLink@	The hyperlink to the test page for the applicant											✓
@DateTime@	The date and time of when the interview process takes place for the applicant							✓
@Location@	The location of when the interview process takes place for the applicant							✓
@PolicyURL@	The hyperlink to the company’s privacy policy page					✓
@CONTENT@	This is used to reference the main content of the email template		✓
@VacancyName@	The name of the vacancy	✓
@Received@	The date of which the application was received of the applicant	✓
@Deadline@	The deadline date for when the application will be deleted	✓